Policies

Facility Hours
– STTARR is open 24/7 for trained researchers with approved access cards. STTARR staff members are generally available Monday through Friday, 9am to 5pm.

STTARR Access
-The first step in gaining access to STTARR is to complete the online Facility Access Request form (for new projects) or the Facility Access Amendment Form (for existing projects with an assigned STTARR #). Please complete the forms as much as possible. Once the Facility Access Request form is approved, a STTARR number will be provided to identify the study. The STTARR number is also used for all bookings and to label animal cages.
-To obtain an access card, please complete the online access card form and return it to the STTARR Admin (annie.hum@rmp.uhn.ca) with PI approval. Your project must be approved by STTARR management and you must complete UHN Research Safety Training and STTARR Orientation prior to receiving an access card.
-Following training on the equipment, you will receive account information for booking equipment and access to  computers. Your computer account is set to expire one year following activation and can be renewed.

STTARR Orientation
-The STTARR orientation is for new users and those who require a refresher on STTARR-specific policies and procedures. For more information or to schedule your orientation, please contact Deborah Scollard by email at deborah.scollard@rmp.uhn.ca.

Booking Policies
-STTARR bookings are prioritized based on a first-to-book policy and if the equipment is being reserved for research purposes. If conflict occurs, please contact STTARR management as bookings may be flexible.
-Only trained users may book time on the instruments (contact STTARR@rmp.uhn.ca for training).
-Users are strictly forbidden to train each other.
-A user may require additional training sessions until sufficient working knowledge of the instrument is demonstrated.
-If you use an imaging system without booking it, you will be charged double.
-Users must book sessions and log onto computers with their own username
-The minimum booking period is 30 minutes. Even if you need the instrument for only a short period of time, you still need to book the instrument.

Personal Health Information (PHI)
-Users are forbidden from creating, storing, or copying PHI (i.e. clinical patient data) on STTARR computers. If you are working with clinical samples and are not sure whether PHI is being generated, please contact STTARR staff to discuss prior to imaging.

Data Management
-STTARR is not responsible for data stored on equipment computers unless a data storage plan is purchased.
-Data may be temporarily stored on the STTARR computers for up to a month without a data storage plan.
-You may transfer data from STTARR computers using an encrypted USB key or external hard drive.

UHN Policy
– All users at STTARR (including external users) must be familiar with and adhere to UHN’s Research Policy and Procedure Manual and the Biosafety Manual.

Research Orientation eLearning
-A mandatory online module which provides an overview of the Research Solutions and Services, tools available and the necessary training requirements (contact training@uhnresearch.ca for more details). http://gcrp-media.uhnresearch.ca/ResearchOrientationeLearning/story.html

General Research Safety Training
1. On-line Modules (1-4 only); this component must be done before registering for the Wet Lab Research Safety Training. Follow the link: http://intranet.uhnresearch.ca/event/general-research-safety-training
2. Wet Lab. When you are in the above-mentioned site, click on the CALENDAR tab in the upper left-hand corner to register for the session and date you wish.

Laser Safety
-For all researchers using lasers as part of their study, STTARR requires both the proof of permit for the laser and training certificates for all researchers involved.

Animal Use
– All users must have an  approved UHN Animal User Protocol (AUP) prior to any animal work performed at STTARR. The AUP must also include the imaging modalities that will be used for the studies.

Animal Care Short Course
-This is a prerequisite to accessing the ARC holding rooms and to being added to the AUP.
1. Online materials and quiz. Follow the link: http://intranet.uhnresearch.ca/service/animal-care-short-course
2. Rodent handling wet lab (mice/rats)
3. Anaesthesia and surgical wet labs (optional)

Gloves and Lab Coats
– STTARR is a level II facility and all users are required to wear lab coats in the imaging and lab areas. Please wear gloves while working in the BSCs and using the equipment.

Biohazards
-For studies involving biohazards, a UHN Biosafety Certificate must be completed.
-Any surfaces that have come into contact with specimens that present a biosafety concern must be wiped down with the 75% ethanol solution available in the facility, these surfaces include the instrument itself as well as the working areas around the instrument.
-All biohazardous waste must be promptly and properly disposed of in the clearly labeled Biohazardous Waste receptacle located in the facility.
-No food or drink is allowed in the imaging areas.

Contact us
– If you have any questions or issues regarding your study at STTARR, please don’t hesitate to contact us in person or at STTARR@rmp.uhn.ca.